How it works
From the message to your ERP, in six steps and one yes.
Follow one order through Orbaura. Click any step, or let it play.
01
ReceivedOrders arrive the way they always have.
- Forward to Orbaura, copy us in, or connect a shared inbox like sales@
- PDFs, spreadsheets, scans, email bodies and WhatsApp photos
- English and Arabic, often in the same message
02
Read and matchedEvery line matched to what's already in your ERP.
- Customers by phone number, email or name
- Items by code, description or past orders
- “The usual” resolves to the customer's last order
03
Checked against PINT AE Only on OrbauraEvery field your e-invoice will need, before the order exists.
- Buyer TRN or TIN, and the Peppol ID built from it
- Emirate in the address, unit code and tax category on every line
- Transaction flags such as free zone, export or continuous supply
04
Checked against your rulesPrice lists, credit limits and stock, before anyone is asked.
- Rules come from your ERP and from your own procedures
- A rule that fails becomes one clear question for the person who owns it
- Answer once, or make it a rule from now on
05
ApprovedOne person signs off. Nothing posts without a yes.
- The approver sees the order with every check done
- Approve, edit or decline in one click
- You choose who approves which kind of order
06
In your ERPA clean sales order. Your ASP takes it from there.
- Posted through your ERP's own API, within the access you grant
- Your ERP raises the invoice as usual
- Your ASP converts it to PINT AE, sends it and reports it
Al Waha Supermarkets“Same as last week, add 20 ctn milk”Order
Desert Bloom FoodsPO_8841.pdfOrder
Al Quoz Auto GaragePhoto of a handwritten list · 14 itemsOrder
Gulf Ridge ContractingBOQ_Tower-B.xlsx · 46 linesRFQ
Bloom Beauty RetailPortal order #55120Order
Sorted automatically: orders, quote requests and everything else.
SO-104823 of 3 lines matched
| Field | Value | Read from |
|---|---|---|
| Customer | Al Waha Supermarkets | Sender's WhatsApp number |
| Lines | Same as SO-10411, plus 20 CT milk | “same as last week” |
| Unit | ctn → CT | Your unit mapping |
| Prices | Retail price list B | Customer's price list in your ERP |
| Deliver to | Al Barsha branch | Default ship-to address |
When it isn't sure, it asks instead of guessing.
PINT AE checks on SO-10482Only on Orbaura
Buyer TRN100 456 789 100 003
Peppol ID0235:1004567891
Emirate in addressDubai
Unit codes corrected“ctn” → CT
Tax category and rateS · 5%
Transaction flagsNone required
Your ASP would have rejected “ctn”. It never reaches the invoice.
Prices match the customer's price list3 / 3
Within credit limitcredit rule
Stock available at Al Quoz warehousestock
Delivery day matches the routeyour procedure
Another order · SO-10483
Over the credit limit by AED 5,000. Approve anyway?
HoldApprove onceAlways for this customer
Asked Sara, Operations
SO-10482All checks passed
Al Waha Supermarkets
3 lines · 124 CT · deliver Sunday, Al Barsha
3 lines · 124 CT · deliver Sunday, Al Barsha
PINT AE 6/6Rules 4/4
ApproveEditDecline
Approved by Sara
09:20 · posting to Odoo
09:20 · posting to Odoo
Orbaura
Clean, approved order
Clean, approved order
Your ERP
Sales order SO-10482, then the invoiceOdoo
Sales order SO-10482, then the invoiceOdoo
Your ASP
Converts to PINT AE, sends and reportsPINT AE
Converts to PINT AE, sends and reportsPINT AE
Accepted
Buyer's ASP and the FTA receive itNo rejection
Buyer's ASP and the FTA receive itNo rejection
Example data
Where Orbaura fits
Your ASP sends the invoice. We make sure it's right.
UAE e-invoicing uses a five-corner model. Every corner depends on the data that went into your ERP. That data starts as a customer's PO.
Orbaura works hereCustomer's POEmail, WhatsApp, portal
Corner 1You, the sellerYour ERP raises the invoice
Corner 2Your ASPValidates and sends PINT AE
Corner 3Buyer's ASPReceives and delivers
Corner 4–5Buyer and FTAInvoice received, tax data reported
Setup
Live in weeks, not a big-bang project.
01
Free health check
48 hours. We find what would fail today.
02
Data fix
About 5 working days. Corrected import files and a TRN request list.
03
Connect and test
We connect your ERP and run real orders side by side with your team.
04
Go live
Every new order arrives clean. You approve.
Connects toOdooBusiness CentralNetSuiteSAP Business OneZoho BooksTally